Creating Replay Vision scanners

A scanner is a standing LLM probe over session recordings. Once created and enabled, it runs on a Temporal schedule that sweeps every 5 minutes, applying its prompt to each new matching recording and recording the result as an observation (a queryable $recording_observed event). Each observation counts against a monthly org quota (a fixed number of observations per calendar month).

That schedule is exactly why creation needs a gut-check: a scanner with a permissive query and full sampling starts consuming quota automatically and can drain the whole month's budget within its first few sweeps. Creation itself does not check quota — that protection only kicks in at observation time, by which point the budget may already be gone.

Core principle: size before you ship

Never create an enabled scanner blind. Estimate its volume, check remaining quota, and — when the projected volume is a meaningful fraction of what's left — show the user the numbers and get confirmation before creating. This is the heart of the skill; the rest is supporting detail.

The flow

Step 1: What should the scanner do?

Pick a scanner_type and write its scanner_config. Every type needs a prompt; the rest is type-specific:

scanner_type is locked after creation — to change it you delete and recreate, so confirm the type is right up front, and get the scanner_config shape right (a wrong shape is a create error, not a silent default).

If the user's intent makes the type and prompt obvious, just proceed — don't interrogate them.

Step 2: Which sessions?

The query is a RecordingsQuery shape that selects which recordings the scanner watches. date_from and date_to are ignored (the schedule controls time), so don't bother setting them. Narrow the query to the sessions that actually matter — by event, URL, person property, duration, etc. A narrow query is the single biggest lever on cost.

sampling_rate (0..1, default 1.0) is a random downsample applied _after_ the query matches. Lower it to trade coverage for budget.

Step 3: Size it — the gut-check (do not skip)

Before creating, run both checks and reason about them together:

1. Estimate volume — call vision-scanners-estimate-create with the proposed query + sampling_rate.

It returns matched_sessions_in_window, the window_days measured, and estimated_observations_per_month.

1. Check budget — call vision-quota-retrieve for remaining and exhausted against the org's monthly

monthly_quota.

Then decide:

• If estimated_observations_per_month comfortably fits within remaining, proceed.
• If it's a large fraction of (or exceeds) remaining, stop and tell the user the concrete numbers

— e.g. "This scanner is projected to produce ~X observations/month; you have Y of Z left this month." — and confirm before creating, or suggest tightening the query or lowering sampling_rate first.

• If the org is already exhausted, say so — a new enabled scanner won't produce anything until the quota

resets, and its observations will be silently skipped.

Confirmation here is a conversation step, not an API capability — surface the trade-off and let the user choose. When the projected volume is clearly small relative to the budget, you don't need to ask.

Step 4: Create

Call vision-scanners-create. Minimal example:

{
  "name": "Rage click monitor",
  "scanner_type": "monitor",
  "scanner_config": { "prompt": "Flag sessions where the user repeatedly clicks the same element in frustration." },
  "query": { "kind": "RecordingsQuery", "events": [{ "id": "$rageclick", "type": "events" }] },
  "sampling_rate": 1.0,
  "model": "gemini-3-flash-preview",
  "enabled": true
}

name must be unique within the team. Set enabled: false if the user wants to create it paused (no schedule, no quota consumption) and turn it on later.

After creation

• Show the scanner's PostHog URL from the response so the user can review it in the UI.
• Results take a few minutes to appear (rasterizing the recording to video + the LLM call are slow). Inspect

them with vision-scanners-observations-list for one scanner over time, or vision-observations-list (requires session_id) for every scanner's findings on a single session. To dig into a recording, hand off to the investigating-replay skill.

Updating an existing scanner

vision-scanners-update is a partial update — send only changed fields. Re-run the Step 3 gut-check whenever you widen scope: a broader query or a higher sampling_rate raises the sweep volume just like a fresh broad scanner would. Toggling enabled, tweaking the prompt, or narrowing the query don't need a re-estimate. Editing config bumps scanner_version; past observations keep a snapshot of the old config.

Gotchas

• One observation per (scanner, session). Re-running a scanner on a session it already observed — even a

failed or ineligible one — is a no-op and won't produce a fresh scan.

• Ineligible ≠ failed. Observations can land ineligible (e.g. too_short, no_recording) — a terminal

non-error outcome. Check error_reason when triaging why a scanner produced nothing.

• Provider/model are Google/Gemini only in the current version.