woo-fulfillment-status-digest

Purpose

Produce a fulfillment health snapshot of your WooCommerce store: total orders by status, orders overdue by configurable SLA thresholds, and a list of specific order IDs that need immediate attention. Read-only — no order data is modified.

Prerequisites

• WooCommerce store with REST API enabled (WooCommerce → Settings → Advanced → REST API)
• Consumer Key and Consumer Secret with Read scope
• Store accessible over HTTPS
• Minimum WooCommerce version: 3.5.0

Parameters

Authentication

WooCommerce uses OAuth 1.0a for HTTP and Basic Auth over HTTPS.

For HTTPS stores (recommended):

Authorization: Basic base64(consumer_key:consumer_secret)

For HTTP stores (development only): Use OAuth 1.0a — include oauth_consumer_key, oauth_nonce, oauth_signature, oauth_signature_method=HMAC-SHA1, oauth_timestamp, oauth_version=1.0

Never log or output consumer_key or consumer_secret values.

See docs/AUTHENTICATION.md for full setup instructions.

Safety

Read-only skill — no mutations are executed. Safe to run at any time.

Workflow Steps

Step 1 — Fetch order totals by status

GET /wp-json/wc/v3/reports/orders/totals

Extract: array of { slug, name, total } — provides counts for all WooCommerce order statuses.

Step 2 — Fetch overdue processing orders

GET /wp-json/wc/v3/orders
  ?status=processing
  &before=<ISO-8601 timestamp of now - processing_sla_hours>
  &per_page=100
  &page=1
  &orderby=date
  &order=asc

Extract per order: id, number, date_created, total, billing.first_name, billing.last_name, billing.email Paginate until response length < 100 or max_overdue_listed is reached.

Step 3 — Fetch overdue on-hold orders

Same as Step 2 but status=on-hold and before = now - on_hold_sla_hours.

Step 4 — Fetch overdue pending orders

Same as Step 2 but status=pending and before = now - pending_sla_hours.

Step 5 — Compute age

For each overdue order: age_hours = (now - date_created) / 3600

Step 6 — Format and emit output

Produce the digest report (see Output Format).

API Endpoints Used

GET  /wp-json/wc/v3/reports/orders/totals   — order counts by status
GET  /wp-json/wc/v3/orders                  — overdue order lists with status+date filters

Pagination Strategy

WooCommerce REST API uses page/per_page pagination (not cursor-based).

Standard pattern:

page = 1
while True:
  response = GET /endpoint?per_page=100&page=page
  process(response)
  if len(response) < 100: break
  page += 1

Maximum per_page is 100 for most endpoints. The X-WP-Total and X-WP-TotalPages response headers report totals. Always read X-WP-TotalPages on the first request to estimate job size.

Session Tracking

Claude MUST emit the following output at each stage. This is mandatory.

STARTUP:

╔══════════════════════════════════════════╗
║  SKILL: woo-fulfillment-status-digest    ║
║  STORE: <store_url>                      ║
║  TIME:  <ISO-8601 UTC>                   ║
║  MODE:  READ-ONLY                        ║
╚══════════════════════════════════════════╝

PER-OPERATION (emit after each API call batch):

[N/TOTAL] <METHOD> <endpoint> → <result_count> records | params: <key>=<val>

COMPLETION (human format):

╔══════════════════════════════════════════╗
║  COMPLETE: woo-fulfillment-status-digest ║
║  RECORDS PROCESSED: <n>                  ║
║  OUTPUT: stdout                          ║
╚══════════════════════════════════════════╝

COMPLETION (json format):

{
  "skill": "woo-fulfillment-status-digest",
  "store": "<store_url>",
  "completed_at": "<ISO-8601>",
  "records_processed": <n>,
  "output_file": null,
  "dry_run": false
}

Output Format

Human format digest:

FULFILLMENT STATUS DIGEST — mystore.com — 2025-04-14 09:00 UTC

Order Counts by Status:
  ✅ Completed      1,842
  🔄 Processing       127    ⚠️  23 OVERDUE (>24h)
  ⏸  On Hold           14    ⚠️   6 OVERDUE (>48h)
  ⏳ Pending           31    ⚠️   8 OVERDUE (>12h)
  ❌ Cancelled        203
  🚫 Refunded          89
  🗑  Failed            12

Overdue Processing Orders (top 25):
  Order #  Age      Total     Customer
  ──────────────────────────────────────
  #5821    31h 22m  $142.50   Jane Smith
  #5798    28h 05m  $89.00    Bob Jones
  ...

Error Handling

Best Practices

• Run this digest at the start of each fulfillment shift for an instant health check.
• Pipe the overdue order IDs into woo-order-status-bulk-update or woo-bulk-order-notes for follow-up.
• Adjust processing_sla_hours to match your actual shipping SLA agreement.
• Schedule this skill to run automatically (e.g., every morning) for proactive alerting.